OpusTime

Open your calendar to clients without opening your inbox. With OpusTime, you set the rules once and let bookings run themselves. Start by defining services with durations, prep buffers, prices, and taxes. Add locations, rooms, and equipment, then assign staff and set working hours by site. Connect your external calendar for conflict checks, enable online payments for deposits or full prepay, and plug in Mailchimp to sync contacts and tags. Finish by customizing intake forms and policies, then share a branded booking link or embed the widget on your site.

Clients choose a location, service, and provider from a clean, always-on booking page that shows live availability across your team. Require key details, collect payment if needed, and send instant confirmations. Plans change? The confirmation link supports two-click rescheduling or cancellation with rules you control (cutoff times, fees, or approvals). Offer recurring appointments, run group sessions or classes with capacity limits, and let attendees join a waitlist. Resource-aware scheduling prevents double-booking rooms or equipment, and meeting rooms can be booked directly with time-based rules.

Day to day, you’ll work from a unified calendar that supports drag-and-drop moves, color-coded services, and filters by staff, room, or site. Build staff rosters, set breaks, and restrict who can see or edit what with role-based permissions. Use resource allocation to map the right practitioner, room, and gear to each slot, and create templates for common schedules. For multi-location operations, compare utilization and no-shows at a glance, then adjust hours or staffing based on demand patterns. Automated reminders and confirmations reduce no-shows without manual follow-up.

Billing and records are built in. Generate invoices on the spot, accept cards online, track discounts and taxes, and record partial payments or refunds. Log expenses to see profitability by service or location. Capture structured notes for each client, attach files, and keep everything tied to the appointment timeline. Export reports when needed, or target clients in Mailchimp using service-based segments (e.g., first-time consults vs. follow-ups) for campaigns and reminders. Whether you’re a solo consultant, a growing clinic, or a training provider, OpusTime gives you a practical workflow to book, coordinate, charge, and follow up—without juggling spreadsheets or email threads.