EventPoint

Open EventPoint, pick a date, and start assembling your event like a checklist. Create the event shell, import client and contact records, and assign roles so planners, coordinators, and vendors only see what they need. Connect shared calendars to auto-populate key milestones and room holds. Lay out rooms with seating and AV needs, reserve hotel blocks for groups, and attach travel details for speakers. Add suppliers and menus, track approvals, and store contracts in one place. Set up alert rules so attendees, staff, and sponsors receive timely updates by email or push without manual chasing.

Move to registration when logistics are set. Build ticket tiers with capacities and promo codes, choose what information to collect with conditional questions, and enable online payments. As orders arrive, the attendee hub updates in real time, giving you segments for VIPs, speakers, or exhibitors. Print badges with custom fields and QR codes, or enable self-check-in on kiosks to cut lines. Use the scanner to validate entries and track session attendance. Schedule 1:1s and roundtables, auto-match participants by interests, and assign rooms and time slots without spreadsheets. Exhibitors capture leads by scanning badges, and those leads flow back to their team instantly.

For sponsors and trade floors, define packages with deliverables, deadlines, and entitlements. Collect logos, banners, and copy through structured forms, route items for approval, and push finalized assets to agendas, signage, and the website. Map booths and lounges with drag-and-drop space planning, lock premium spots, and publish the floor plan when ready. Draft social posts and announcements tied to campaign links, then track engagement across channels to see which promos drive registrations and visits.

Keep attendees engaged once doors open. Build an agenda with tracks and filters, send just-in-time reminders for popular sessions, and launch live polls during talks. Test two survey versions to lift response rate, then award points for check-ins, feedback, and sponsor visits to power leaderboards and prize drawings. Monitor dashboards for traffic, session popularity, sponsor leads, and satisfaction scores. Export CSVs or PDFs for stakeholders, or share read-only views with role-based access. When it’s over, clone the event as a template—with rooms, forms, and workflows intact—so your next conference, seminar, roadshow, or private celebration starts at 80% complete.