SpamTitan

Tailor protection to workflows across teams. For finance, tighten rules on vendor themes and block payments-related keywords paired with external senders; route anything that trips those checks to a shared quarantine the controller can review. For HR, allow common résumé formats but strip active content from Office documents and PDFs, and require sandboxing for archives. For support and sales, relax marketing-list thresholds while keeping link analysis strict. For engineering, allow large repositories and compressed files but bar unsigned executables and enforce URL category blocks on file-sharing sites you don’t trust. Build these as group-based policies so onboarding simply means adding a user to the right group.

Keep the system sharp with light, regular maintenance. Review weekly reports of top senders, blocked categories, and false-positive releases; adjust thresholds and lists accordingly. Export logs to your SIEM for correlation with endpoint and firewall data, and set role-based access so help desk staff can manage quarantines without full admin rights. For MSPs or multi-brand organizations, use multi-tenant views to push common policies while allowing per-tenant exceptions. Maintain a simple runbook: how to trace a message, how to whitelist a campaign temporarily, and how to lock down outbound mail if an account is compromised. A few repeatable steps keep inboxes clean without slowing the business.