Groupize

Skip the guesswork and build events the way you run projects: step by step. In Groupize, you open a new workspace, pick a template for your format (conference, offsite, wedding, trade show), and import your brand assets once. Build a mobile-ready form with required fields, consent language, and dynamic rules that show only what matters to each guest. Add ticket tiers, promo codes, and capacity thresholds. Connect your payment processor, set taxes and refunds, and schedule confirmations, reminders, and calendar holds. Before launch, preview the entire flow on a phone to confirm it’s fast and clear.

Lock in spend control from day one. Create a budget with line items, owners, caps, and approval routes. Solicit vendor bids inside the same workspace, compare proposals side by side, and route contracts for e-signature. Tie purchase orders to budget categories and map costs to GL codes. For travel, set up hotel blocks with rate ceilings, pickup tracking, and cut-off dates; generate rooming lists automatically and flag special requests. Plan rooms and seating with a simple drag-and-drop layout, assign audiovisual needs, and capture dietary preferences so the caterer receives a precise order—no spreadsheets needed.

Open registration and promote without juggling tools. Publish a branded landing page, schedule segmented emails, and push updates to social in a few clicks. Define sponsor packages with deliverables, accept sponsor assets through a portal, and track fulfillment. Exhibitors can manage profiles and staff on their own. On site, print badges with QR codes, check in guests via kiosks or mobile, and scan sessions for attendance and credits. Sales teams use lead capture to record conversations, rate interest, and trigger instant follow-ups. If issues arise—like long lines or a room change—send targeted alerts to attendees or staff right from the dashboard.

Prove impact while the event is live. Dashboards show registrations vs. goal, spend vs. budget, channel attribution, room pickup, no-shows, and sponsor performance. Tie captured leads to opportunities and revenue to quantify ROI. Launch post-event surveys with A/B-tested questions, measure NPS, and push results to CRM and marketing platforms. Close the loop by exporting reconciled costs, archiving vendor performance, and saving your setup as a reusable template. Role-based permissions, audit trails, SSO, and data retention policies keep your team compliant and aligned. Whether you’re running a single offsite or a full calendar of programs, you can clone, adjust, and publish in minutes, keeping every stakeholder on the same page.