Sastrify

Start with the tools you already pay for. Connect Sastrify to your SSO, finance, and HR systems, then upload any contracts you have on hand. In a few minutes you’ll see a live catalog of every application, who uses it, how many seats are assigned, what it costs, and when it renews. Assign an owner and followers to each app, set simple approval rules, and choose who gets notified as changes happen. From day one, you can answer basic questions fast: Which tools overlap, which teams are over-licensed, and which renewals hit next quarter.

When someone needs a new product, run a request-to-purchase flow instead of passing spreadsheets around. Capture requirements (use case, budget, data needs, security must-haves), then explore an internal catalog and peer benchmarks to shortlist options. The recommendation engine flags duplicate functionality, cheaper plans, and vendor alternatives. Kick off a vendor negotiation with a click: Sastrify’s procurement experts coordinate quotes, compare terms, and push for savings while you stay focused on the decision. You approve the best offer, route the contract for signatures, and store the final agreement with key clauses, notice periods, and renewal dates tracked automatically.

Keep spending predictable and licenses right-sized without manual audits. Usage and utilization views show which seats are idle or underused so you can downgrade, reassign, or remove access in bulk. Department-level spend tracking and forecasts help finance model upcoming renewals and seasonality. Policy controls curb shadow IT by flagging unapproved tools and restricting access by role. Renewal alerts land well before 90/60/30 days, giving you time to renegotiate or consolidate. Automations support offboarding when people leave, preventing orphaned licenses and surprise bills.

Make each team faster. FP&A exports forecasts and actuals to the GL with clear variance notes. IT automates provisioning for approved apps and monitors anomalies or suspicious activity. Security reviews vendor details and pushes questionnaires early, with evidence stored next to the contract. Team leads get dashboards that tie spend to outcomes, so quarterly reviews focus on what to keep, cut, or swap. Over time, you’ll replace ad‑hoc buying with a repeatable workflow that lowers costs, reduces risk, and keeps every subscription visible and under control.