Paystand

Skip the guesswork and start with the workflows your team runs every day. In Paystand, create branded invoice templates and attach a smart payment link to each invoice. Send them by email in bulk or trigger them automatically from your ERP when an order ships. Customers can pay by bank, card, or digital wallet through a secure checkout page that works on desktop and mobile. Need in-person collection at a trade show or counter? Spin up a Point-of-Sale screen and accept the same methods without separate hardware. For your B2B portal, embed checkout on your site so buyers complete orders without leaving their cart. Frequent purchasers can store a card or bank account for one-click reorders.\n\nNext, automate the parts that typically slow collections. Set recurring billing for subscriptions, retainers, or maintenance plans, and choose proration and renewal rules. Turn on automated reminders and configure retries to cut down on manual follow-ups. When payments arrive, Paystand applies them to the right invoices using references and amounts, then syncs the results back to your ERP. Map fields once, choose which statuses write back, and schedule sync windows to fit your close. With the NetSuite and Xero connectors, reconciliation happens in the background. If you run eCommerce on Magento, enable website payments to keep orders, invoices, and settlements aligned across systems.\n\nUse payment controls to reduce cost and complexity. Accept multiple currencies and define how you want funds settled, with rates and timing visible to finance. Steer buyers toward lower-cost rails for large invoices and enable fee-sharing when policy allows. Configure approval steps for refunds and voids, and keep a full audit trail for every action. If you issue credits or incentives, manage stored-value balances and redemption to keep partner or customer programs clean. For account managers, saving a card or bank on file plus recurring schedules eliminates end-of-month scrambles and shortens DSO.\n\nPlan your rollout like a project. Start in sandbox, generate a few sample invoices, and test each payment method, refund, and reconciliation path. Work with IT to connect Paystand to NetSuite or Xero, map custom fields, and validate GL posting. For your web team, add the checkout widget or payment link, and test it against your Magento staging store. Create roles for AR specialists, cash app, and controllers; turn on notifications for exceptions only. Track results weekly: collection cycle time, payment mix (bank vs. card), reconciliation effort, and processing cost. When everything looks right, switch your production keys, migrate open invoices, and announce new payment options to customers with a short how-to. From that point forward, the system handles the heavy lifting while your team focuses on higher-value work.\n